MODEL CONSTITUTION

 19 August 2008

DEFINITIONS

1. In this Constitution unless the context otherwise requires:

2. The Committee is to be known as the [insert name of area] Local Optical Committee.

3. The functions of the Committee are those prescribed in the National Health Service Act 2006. The Committee may undertake such activities as are necessary to support the prescribed functions and to respond to requests from the PCT(s) for the area.

The Committee shall consist of at least six elected members. Half of the elected members shall be local contractors (or their appointed representative) elected by local contractors; and half shall be local performers elected by local performers.

An elected member of the Committee, who ceases to be a local contractor or local performer, shall vacate his place on the Committee with immediate effect. In such circumstances a casual vacancy shall be declared.

6. If, by reason of the resignation, death or disqualification of a member of the Committee, a casual vacancy is declared, the Committee may elect a person to fill the vacancy.  Where the outgoing member is an elected member, the person elected to fill the vacancy must be a local contractor or local performer, as the case may be. The member so elected shall hold office for the remainder of the term of office of the member of the Committee who has been replaced.

7. The proceedings of the Committee shall not be invalidated by a vacancy in its membership or by any defect in the appointment of any member of the Committee.

The Committee shall meet at least three times a year, at such time and place as is generally agreed.

Subject to rule 9.4, any local contractor or local performer may observe the meetings of the Committee.

A majority of the elected members of the Committee shall, in respect of each year, determine its administrative expenses to be incurred in the performance of its functions and request the PCT(s) to allot such sums as the PCT(s) may determine for defraying such expenses by means of deductions from the remuneration of local contractors, pursuant to sections 125(9) to (11) of the National Health Service Act 2006.

Written minutes shall be kept of each meeting of the Committee and be made available for inspection to all local contractors and local performers.

13.1 The Committee shall arrange the Annual General Meeting of all local contractors and local performers within three months of the end of the Committee’s financial year. 

* the election of the officers

*and, every third year, the election of the Committee.

For the election of the Committee, the Committee shall appoint a Returning Officer to supervise the election. In the event of the person appointed as Returning Officer being unable to act, he must appoint a person, other than an elector, to act as deputy in his or her place. The Returning Officer shall not be a candidate for election to the Committee.

15.1 Members of the Committee shall declare any interests when standing for election and on appointment to the Committee, as well as at the start of each local meeting or local item on the agenda.

16.1 The Committee may make amendments to the Constitution with the approval of no less than three quarters of the members of the Committee.

Bedfordshire LOC